A better life for everyone and meaningful jobs for our employees – this is our model for success. For more than 50 years, the German Society for International Cooperation (GIZ), as a federal government company, has been supporting the global implementation of development policy goals.
Together with partner organizations in 120 countries, we are involved in a wide variety of projects. If you want to make a difference in the world and develop yourself in the process, you’ve come to the right place.
GIZ is hiring! Clerk with Proportionate Office Management Tasks
GIZ is hiring! Clerk with Proportionate Office Management Tasks
| Job ID: | V000056370 |
| Location: | Eschborn |
| Commence Date | November 1, 2023 |
| Area of Expertise: | Processing, office management, translation |
| Type of employment: | Full or part-time |
| Application time: | September 28, 2023 |
Deadline: September 28, 2023
GIZ is hiring! Clerk with Proportionate Office Management Tasks
The International Donor Liaison Office (VB IG) develops, maintains and coordinates working relationships with GIZ’s international third-party funders (especially the so-called major donors from Switzerland, the Netherlands, Norway, France, the UK and the USA). It provides service-oriented proactive and efficient customer management to companies and international donors.
It acts as a service provider to the outside globe by providing a uniform contact structure for international donors, advising on GIZ frameworks and instruments, negotiating and formalizing framework agreements and procedures and contributing to improving the quality of GIZ services. It is an internal service provider by assists in the development and implementation of coffee initiatives for international donors.
See: GIZ is hiring! Junior consultant in the global project “Forests4Future” 2023
GIZ Tasks
- Data management of databases for VB IG, data collection, inventory management, and ensuring data quality through random sampling. Analysis and visualization of data, especially framework data for business development
- Update of contract management, maintenance and contract monitoring of the group; Supporting contract formulation processes for feedback from managers and other consulting services
- Maintaining and further developing the presence of VBs Integrated Digital Applications (IDA), tracking and updating responsibilities, if necessary, collaborating on frameworks for communication within the field.
- Participation in the further evolvement and implementation of the VB’s communication concept
- Contact person for VB IG team for organizational matters
- Complete the process of creating contracts for external service providers (DL); Monitoring of DL contracts
- Knowledge management, information gathering, research; Maintaining IDA pages and posting IDA articles in news
- office management; Procurement of office supplies/IT equipment; Appointment management for group management; Travel management (travel expense reports for group leaders, hotel bookings for teams)
- Assist in onboarding of new employees and interns
- Organization of events, workshops, training courses, especially face-to-face meetings at various locations
GIZ Requirements
- Possess commercial vocational training or equivalent knowledge and experience
- Professional experience in office management
- Experience in internal communications is required
- High level of organizational skills, ability to work in a team, reliability, flexibility and commitment
- Interested in working in dynamic and international teams
- Good written and oral expression
- Excellent knowledge of PC users (MS Office, MS Teams, Excel document management systems and SAP)
- Knowledge of Microsoft 365/SAP4Hana and other IT landscape is required
- Proficient in German and English
Click Here to apply for Junior consultant in the global project “Forests4Future” at GIZ
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